The Secret to Writing Client Proposals in 15 Minutes (or Less)

Ever feel like writing proposals takes way too long? You're not alone.

Most small business owners spend hours rewriting the same info into proposals that still feel rushed or generic.

Here’s the good news: with a bit of structure and the right AI prompt, you can turn rough notes into a client-ready proposal in 15 minutes—or less.

🧪 Real Example from Our Course (Luna Holistics)

In our course, we follow a fictional wellness coaching brand called Luna Holistics. But this isn’t just a demo—it’s a work-along example. Each lesson is designed so you can mirror the steps using your own business.

Let’s walk through how Luna creates a proposal for a corporate wellness workshop in record time.

🚀 Step 1: The Before

Amelia (founder of Luna) had a call with a potential corporate client. She took some rough notes:

• 3 sessions: stress, sleep, mindfulness

• 40–50 participants

• Client prefers Microsoft Teams

• Wants post-workshop feedback surveys

• Budget: £3,000

• Timeline: start in July

Normally, she’d stare at a blank doc for ages trying to write this up.

🪜 Step 2: The Prompt Ladder

Here’s how a prompt evolves from Basic to Best:

Basic Prompt:

Write a proposal for a wellness workshop.

Result: Generic. No connection to the client.

Better Prompt:

Write a proposal for a 3-part corporate wellness series about stress, sleep, and mindfulness. Use a professional but warm tone.

Result: Decent structure, but still feels templated.

Best Prompt (Used in the Course):

Write a corporate wellness workshop proposal for Luna Holistics, a UK-based wellness brand. Include:
- 3 workshops: Stress Management, Sleep Optimization, Mindfulness for Focus
- 60 minutes + 20-min Q&A each
- Audience: 40–50 staff at GreenTech Ltd
- Budget: £3,000
- Post-session feedback survey included
- Delivered on Microsoft Teams
- Start date: mid-July
- Tone: professional, calming, and clear
- End with a call to action to confirm dates

Result: Done in 2 minutes. 90% ready to send.

🧰 Try It for Your Own Business

Here’s a plug-and-play prompt to use:

Write a proposal for [Your Business Name], a [type of business].
Include:
- [Brief service description]
- [Client name and context]
- [How many sessions / deliverables]
- [Budget / pricing]
- [Timeline or project dates]
- [Tone of voice: friendly, formal, etc.]
End with a call to action to confirm or ask questions.

📢 Final Tip

Don’t aim for perfect. Aim for 90% done fast — then tweak.

You can always fine-tune later. The key is getting a real draft in minutes.

📦 Want Templates Like This for Every Part of Your Business?

This example comes straight from our AI for Small Business course. If this was helpful, you’ll love the full version:

• Proposal prompts

• Invoice and payment email templates

• SOP builders

• Email and meeting reply shortcuts

👉 Join the course today — or grab our free AI Prompt Pack to get started.

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